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Supplier Portal

Under Qatar Cool’s procurement practice, it is compulsory for all interested vendors (suppliers and contractors) to be registered and qualified before permitted to participate in Request for Quotations (RFQs) and in tender invitations / bid submissions.

New Vendors

Register here via our i-supplier portal

New Vendors

New vendors need to register with us using our i-supplier portal, using the button below.

Please read the requirements page first before starting your registration to ensure you have all the needed information and documents.
Register

Existing Vendors

Sign in here to the i-supplier portal

Existing Vendors

Existing vendors may update their registration information using the username and password provided by us.
Sign in

Invoice Submittal Guide

We are thrilled to announce a significant enhancement to our services with the introduction of the digital invoice upload feature on our iSupplier portal. This new functionality, accessible directly through our website, streamlines the invoicing process and complements existing features such as tendering, RFQs, and supplier registration. In this communication, we will provide a detailed guide on how to successfully upload and register invoices through the system, ensuring seamless connectivity with issued Purchase Orders (POs).

Your PDF invoice should contain all of the following:

  1. Invoice Number
  2. Invoice Date
  3. Description matching the PO/contract
  4. Invoiced value and currency
  5. Purchase order number/contract reference
  6. Bank account details (registered with Qatar Cool)
  7. Delivery note / service completion report
  8. Attached copy of the Purchase Order
  9. Bank letter with account details, identical to the invoice details
  1. Upon confirmation of service/deliverable completion you are to submit, digitally, the PDF invoice to your Qatar Cool Representative for approval. (including partial/progressive deliveries).
  2. Upon written approval your Qatar Cool representative will issue a receipt in our Purchase Order system.
  3. An automated email will be generated, requesting you to submit your invoice via the iSupplier portal, log in above.

Invoice submittal against Purchase Orders – Refer to section 4 of the ISupplier User Guide, above.

Invoice submittals against Contracts – Refer to page 11 of the ISupplier User Guide, above

Upon approval of registration, the vendor will be notified and issued a unique Vendor Code along with a username and password, subject to compliance review.

RFQ Submittal Guide

Please watch the below video on how to submit quotes and/or proposals via the iSupplier Portal. 

Areas of Purchasing Interest

Our most popular areas of purchase

MEP Contractors

Civil Contractors

Printing Presses

Event Companies

IT Solutions

OEM Suppliers

Corporate Gifts

Publications

Our Procurement Team

Mohamed Kappan

Head of Contracts & Procurement

Rami Baassiri

Senior Procurement Coordinator

Sikkender Korankiyan

Procurement Coordinator

Dianne Kate Doctor

Buyer

Get in touch with Procurement

Please note that only procurement related messages will receive a response. For all other enquiries please visit our contact section. 

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